Club Committees are important to a club overall success as they guide how a club operates. Although all clubs will have a Board/Executive or Management Committee the various sub-committee’s will depend on the size of the club and how it operates. The duties of the committee’s may also vary depending on the amount of paid staff available or whether duties fall to volunteers on these committee’s.
Below we take a look at the more common Committee’s that clubs will have along with their objectives and responsibilities.
The Committee is responsible to manage the club on behalf of the members which includes:
- Planning future directions
- Developing policies and procedures
- Communicating with members and responding to feedback
- Developing and managing external relationships
- Obtaining resources and ensuring that all financial and legal matters are properly managed
- Ensuring that all members of the Committee act as leadership role models
- Making decisions that are in the best interest of the club and not for individual gain.
The powers of the executive committee are outlined in the Club’s Constitution. The role of the executive committee may vary depending on the size of the club, in larger clubs the role will be more strategic with other sub-committee’s looking after the general club operations.
The Finance Committee is in place to oversee the financial performance of the Club and to ensure appropriate levels of control and risk management are established to safeguard the finances of the Club. In some cases the Finance Committee may also be responsible for Sponsorship or that may be a separate Committee of the club.
The roles and responsibilities of the Finance Committee can vary from club to club but may include areas such as club banking, paying of accounts and expenses, financial reporting to executive and members, insurance, budgets, capital expenditure, risk management, payroll and sponsorship.
To see an example of a Finance Committee Charter Doubleview Finance Committee Charter
Match Committee / Bowls Committee
The Bowls committee is in place to oversee and administer all areas of the club regarding Bowls events and activities, people on the Committee would usually include the Club Captain and along with several appointed or elected Committee members. The main objective is generally to promote, oversee, organise and operate the Bowls activities and events of the Club in alliance with the strategic objectives of the club.
It is important a club sets out the duties and responsibilities of the Bowls Committee members.
To see an example of a Bowls Committee Charter Doubleview Bowls Committee Charter
The House and Greens committee is in place to oversee to preparation, maintenance and upkeep of the Clubhouse, Playing Surfaces, General Surrounds and other associated amenities of the Club. Some clubs may choose to operate separate House and Greens Committee’s – the House Committee is also becoming more called a Facilities Committee.
Common objectives are as follows:
- To ensure the clubhouse facilities and associated fixtures and fittings are in keeping with the goals of the Club to provide a welcoming and friendly environment to members, guests and the local community.
- To ensure the playing surfaces and associated amenities are presented in the best possible manner in line with the strategic goals of the Club.
- To ensure all contracts entered into in relation to the maintenance of the Club facilities are reviewed as required and are in the best interests of the Club and in line with the clubs plans.
To see an example of a Bowls Committee Charter Doubleview House and Greens Committee Charter
Bar and Functions Committee
The Bar and Functions Committee is in place to oversee and support the operational performance of the Club amenities and to ensure alignment with the Club’s plans.
The objectives of the Bar and Functions Committee may be as follows;
– To oversee the operational performance of the bar and function amenities and ensure the necessary requirements of the Club are met with respect to compliance and performance of these amenities.
– To oversee and encourage support or development of functions for the Club that assist in fostering a positive Member experience.
To see an example of a Bar and Functions Committee Charter Doubleview Bar and Functions Charter
The Social Committee shall arrange social functions for the benefit of members and their guests in accordance with the clubs plans. The Social Committee will generally liaise with the clubs Bowls Committee and Bar Committee to ensure a positive member at all times during club activities. The Social Committee will set a calendar of events each year, consider member feedback and experiences in planning and recruit volunteers to assist in the running of social events.
The Selection Committee within a club provides a crucial role. Selection of teams is often the most contentious issue within a club and can lead to discontent if the appropriate policies and procedures are not in place for protection of players and selectors.
Clubs should encourage selection committee members who have a good understanding of the ability of players within their club, are well respected and provide good leadership and communication.
Members may also wish to complete the Bowls Australia Selection Module. The Selection Module is designed for club coaches, selectors and others who are keen to ensure their club has best practice selection standards. To read more about the Selection Module click here To see available selection module courses click here
The Club should set policies and procedures it feels are within the spirit of the club and which are transparent, consistent and fair to players at all levels.
To see an example of a club policy regarding selection Doubleview Bowling Club Selection Guidelines